May 2023

May 31

Added

Added: Auto-Adding Skills Upon Course Completion 

When a user marks a training as "Complete," we automatically add the skills covered by the course (along with the pre-defined proficiency ratings defined for each skill for this course) to the user's skills profile.

This eliminates the need for the user to bypass the popup screen and manually select them.

How to Implement This Setting (Available to Owners only) 

Location: Advanced Setting > Training

Skills will be automatically added to the user's skills profile with the pre-defined proficiency rating for each skill when this setting is enabled.

Default Setting: Disabled

Improvements:

Improved: Add Skills to Profile and Endorse Skills 

Add Skills to Profile

When a user type of Manager, HR Admin, HR Department Admin or Owner user selects the "Add Skills to Profile" option on behalf of an employee, this will take them through the Assess Skills workflow. 

The newly added skill or skills will appear under the employee's profile under the Self Assessments tab.

Note: This directly impacts how the employee matches to training, jobs etc., based on their Self-Assessed Skills. 

Improved: Endorse Skills 

User types of Manager, HR Admin, HR Department Admin or Owner can use the "Endorse Skills" option on behalf of an employee; this will take them through the Assess Skills workflow. The Endorse Skills option only applies to existing skills under an employee's profile. 

The newly endorsed skill or skills will appear under the employee's profile under the Assessments tab at the bottom of the section. 

Note: This directly impacts how the employee matches to training, jobs etc., based on the combination of Self-Assessed and Assessed Skills. 

 

 

Improved: Job Cancelation Message Updated

We have updated the toast message when a job or multiple jobs selected have been cancelled.

Job Cancelation (single)

Job Cancelation (plural)

 

May 17

Added: My Jobs View

Users types of "Manager" and higher will now view only the jobs they are hiring for, so they can easily focus on what is most relevant.

When they have been designated Hiring Manager or Recruiter for a Job Posting, they will see a tab called, My Jobs.

Example: Darrell was added as a Hiring Manager for an open Data Scientist job posting. Under Talent Acquisition, Darrell will now see a My Jobs tab, which are jobs he is listed as a Hiring Manager for. 

Improvements: 

Improved: Change Skill Request

Our system will no longer duplicate requests when the "Profile Change Request" setting has been enabled. 

• For user types of "Manager" and higher, they will only ever see a specific skill change request once.
• For employees, their pending requests for skills will not be duplicated.

Improved: Employee Profile View - Hide Office Address Detail

Under the employee profile view, we display the Office Name and Office Address. Still, the Google Maps location validation service isn't always accurate, so we have created an ability to hide this.

Settings > General Settings > Employee Profile

The office address will be hidden from the Employee view when enabled.

Note: By default, this setting is turned off.

Improvements: Import File Format Hints for Employees/Jobs 

We have improved the file format hints for Employee and Job Imports to ensure the logic supports HR Department Admin user types and HR Admin + user types.

Import Employees

Import Jobs

May 2

Added: Skill Community

Skill Community is a new feature available that an Enterprise Owner can enable. 

A Skill community can be created flexibly and adjusted to a specific group's needs. Users with permission to view the module can create/edit/delete/archive skill communities. They also can assign employees and experts.

Two types of users exist within a Skill Community.

• Assigned Employees: Those whose skills are going to be assessed by experts.

• Experts: Those responsible for unbiased skill evaluation within the sphere of knowledge in which they have expertise.

Skill Community will appear under the Skill Blueprint Module when enabled. Read more here. 

Added: PIV Key Reset By Admin

An HR Department Admin and higher can now reset a PIV card for a user if the previous one was broken or lost or a new one needs to be created.

Admin Perspective

1. Log into the Enterprise under the Employees module
2. Select a specific Employee
3. Open the profile settings of the Employee
4. Select Two-factor authentication
5. Reset 2FA authentication

• If Continue is selected, the Security Key is deleted and can be reset.
• The employee can set up a new Security Key after logging in. 

Employee Perspective

• The user will be logged out from the system with their security key deleted.
• When the user attempts to log in again, the system will redirect them to the security key set-up page.

 

 

Added: Security Key on Behalf of Employee

Admins users can now set up a PIV card on behalf of an employee. 

1. Log into the Enterprise
2. Access the Employee module
3. Locate the Employee
4. Open the profile settings of the Employee
5. Select Two-factor authentication
6. Add New Security Key

Added: Specialization Permission Changes 

Skill Specialization has been moved under Training & Developments for user types Manager or beyond.

Owners of an Enterprise can enable this feature under Advanced Settings > Training & Development > Skill Specializations

When enabled, the Skill Specializations feature will be available for all users.

We've also added new permissions for Managers and Admins for the Skill Specialization.

Manager Permission Settings

When enabled, the Manager user type will have the following permissions in Skill Specializations.

Please note if the user does not have the "View" permission, they cannot see/edit any skill specializations.

• View Specialization
• Create Specialization
• Edit Specialization
• Delete Specialization
• Assign Employees (only users they can see)
• Change Employees’ Status (only users they can see)
• Remove Employees (only users they can see)

HR Admin Permission Settings

When enabled, the Admin user will have the following permissions in Skill Specializations.

Please note if the user does not have the "View" permission, they cannot see/edit any skill specializations.

• View Specialization
• Create Specialization
• Edit Specialization
• Delete Specialization
• Assign Employees
• Change Employees’ Status
• Remove Employees

Added: Helpful Tips Departments and Skill Blueprint 

You will now be able to see Helpful Tips to understand what is required for the accuracy of Skill Matches.

Skills Blueprint > Blueprint Selection

Enterprise Structure > Departments

Improvements: 

Improved: Position Import 

Admins are now able to upload Positions without including skill levels. They will see those skills defaulted to Level 1 (This has also been added to the format hints)

We have also added a Status section (Active/Draft/Archived) to the Import Template.

Improved: Labor Market Intelligence Naming Inconsistency

We have ensured that the LMI module naming is consistent across the system as "Labor Market Intelligence."

Before

After

Improved: Specializations Archive Tab

Admins can archive specializations by selecting the three-dot menu under the Active tab.

When specialization Change Status to Archived, it will be moved to the specialization to Archive tab

Under the Archived table, there is also an option to "Delete" the Skills Specialization by selecting the three-dot menu.

Updated June 01, 2023 23:07