Candidates

Candidates are people who have actively applied for the job or have been shortlisted. In general, candidates are one stage further in the hiring process than Matches.

All candidates come from one of two sources: Internal or External. If External, the specific external source will be listed.

• Internal: Candidates who are current employees of your company
• External: Candidates SkyHive sourced from participating job boards and
  candidates imported from your company's Applicant Tracking System (when applicable)

To view Candidates for a Job you have posted, please follow the steps below:

Step 1: Select the Talent Acquisition module from the left menu bar. If you don't see a menu bar, click on the hamburger menu icon on the top left corner, then select Talent Acquisition.

Step 2: Click on the title of the Position under Active Jobs.

Note: You can also leverage the filtering criteria to locate the published Position. 

Step 3: You can view applicants who have applied for the job under the CANDIDATES tab. Once again, these would be individuals who have actively applied for the job or are invited to be interviewed by Matches. 

Note: If you have a long list of Candidates, it could be helpful to filter from the following categories. 

• Name 
  
• Source - Internal or External
• Status - Applied or Offered
• Months of Experience
• Skills - Is there a specific skill or set of skills you are searching for?
• Minimum Total Match - The ability to adjust a Total Match score for the most qualified candidates that match the skills you set for your Job Posting) 

Step 4: To determine the best individuals for the job posting, you can look through candidates to see the following information

• Name 
• Total Match - Includes non-skill match factors like distance, pay rate, and relevant experience
• Match Score - Match between employee profile and job requirements
• Source - Internal or External 
• Status - Invited, Applied, etc
• Date Applied - When applicable

Step 5: To expand a candidate/match card, click the blue arrow in front of the Candidate's name.

Step 6: You will then be able to view the following breakdown:

• Skills Match – A percentage that shows how similar the skillset of the Candidate/Match is to the job posted
• Total Match – A percentage that shows the overall match to the job posting. This considers non-skill factors such as relevant experience, job type, location, and compensation preference.
• Journey Status - Where the candidate is at in the application process
• Match Breakdown - A breakdown of the skill matches that can be seen when the candidate/match card is opened
• Shared skills – Current skills that the Match/Candidate already has that are needed for the job posting
• Skills to Train – Skills that the Candidate/Match does not have that are required for the job posted

Note: All this information can be used to determine better if the Candidate/Match is viable for the job posting.

Step 7: If this were an Internal Candidate who applied, you would be able to select the following options from the three-dot menu to the far right. 

• Change Status to Interviewing - This moves the employee one step further by deciding to interview them 
• Change Status to Rejected by Candidate - They have decided not to apply or move forward 
• Add Skills to Profile - Add skills this employee may already have  
• Train Missing Skills - Assign training to this employee to close skill gaps 
• Assign Mentorship - Assign a mentor to go through knowledge transfer internally 
• Add New Note - A note will be added under their profile
• Download to Excel - Information for this employee will be downloaded to a spreadsheet

• Change Status to Rejected by Candidate - This option will only appear if you have invited the internal employee to apply and they have opted not to

Step 8: If this were an External Candidate, you could select the following options from the three-dot menu to the far right. 

• Change Status to Interviewing - This means they have moved another step forward with an interview being arranged
• Change Status to Rejected by HR - You have decided to reject them 
• Change Status to Rejected by Candidate - They have decided not to apply or move forward 
• Add New Note - A note will be added under their profile
• Blocklist -This will reject them from all positions they are currently applying for, and will automatically reject their future applications
• Download to Excel - Information for this employee will be downloaded to a spreadsheet

Updated April 08, 2024 23:17