November 2024

In this article

1. November 26
2. November 12

November 26

Added: Hide Employees Module Feature

Overview

We've introduced a new enterprise-level configuration option that enables organizations to hide the Employees module specifically for HR Admin users. This feature addresses privacy and compliance requirements for clients using SkyHive for Job Architecture management while maintaining employee data in external systems.

Key Features

• Configurable enterprise setting to hide Employees module for HR Admin user type

• Automatic removal of employee-related dashboard cards

• Selective hiding of employee data exports in Job Definitions

• Maintained functionality for all other user types

Business Value

• Enhanced data privacy compliance

• Streamlined interface for Job Architecture administrators

• Better alignment with integration-focused implementations

• Reduced risk of unauthorized employee data access

Technical Implementation

The feature is controlled by the HideEmployeesModuleForHRAdmin feature flag and includes:

• Hidden Employees module in the main navigation

• Removed employee-related dashboard components

• Hidden Departments and Location Sub-modules in Enterprise Structure

• Suppressed employee data export options in Job Definitions

Getting Started

1. Contact your SkyHive representative to enable the feature

2. No additional configuration is required after activation

3. Changes take effect immediately for HR Admin users

4. Other user types remain unaffected

Limitations

• The feature applies only to HR Admin user type

• Some integrated functionality requiring employee data may be limited

API endpoints remain unchanged

Improved: Job Definition Skills

Overview

We're introducing enhanced skill type visibility within Job Definitions, making identifying, categorizing, and managing technical, functional, and soft skills easier. This update improves job Category subject matter experts' and administrators' skill validation and curation process.

Key Improvements

• Clear visualization of skill types (technical, functional, soft) in all Job Definition views

• Automated skill categorization during creation and editing

• Intelligent handling of uncategorized skills

• Enhanced export functionality with skill type differentiation

User Experience Updates

Creation Flow

• Dynamic skill categorization during Job Definition creation

• Automatic sorting of skills into relevant type sections

• Smart handling of LMI and description-extracted skills

Viewing and Editing

• Clear skill-type indicators in all view modes

• Intuitive organization of required and recommended skills

• Seamless transition of skills between categories during editing

Export Templates

• Updated Excel export format with distinct skill type columns

• Clear differentiation between technical, functional, and soft skills

• New "Required skills (Uncategorized)" column when needed

Benefits

• Faster skill curation and validation

• Improved decision-making for skill prioritization

• Better alignment with industry skill frameworks

• Enhanced clarity for Job Category SMEs

Implementation Notes

The enhancement maintains compatibility with existing Job Definition workflows while adding the new categorization layer. No additional configuration is required to access these improvements.

Improved: Training Skill Selection Enhancement

Overview

We're excited to announce a significant improvement to our training recommendation system. This update ensures consistent functionality of the three-skill selection workflow across all Training Approval settings, creating a more streamlined user experience. 

Note: TrainingRecommendationsV2feature flag must be enabled. 

Before

After 

Key Improvements

• Unified skill selection experience regardless of approval workflow settings

• Enhanced accessibility for organizations without training integration systems

• Consistent training recommendations based on skill gaps

• Standardized workflow across all access points in the platform

Impact Areas

This enhancement affects multiple user touchpoints, including:

• Career Path Navigation (V1 and V2)

• Job Opportunity workflows

• Profile management

• Manager views

• Talent Acquisition processes

• Workforce Planning

Benefits

• More accurate training recommendations

• Improved user navigation

• Consistent experience across all platform areas

• Better support for organizations without integration systems

• Enhanced skill gap management

Technical Details

The system now maintains the three-skill selection workflow regardless of the Workflow of Training Approval setting, ensuring users can effectively filter and select relevant courses based on their skill gaps.

Getting Started

No additional configuration is required. The enhancement is automatically available across all affected areas of the platform.

Improved: Japanese Label Translation Update

Overview

We have implemented precise Japanese language translations for the Workforce Planning module to better reflect intended meanings and improve clarity for Japanese users.

Translation Updates

The following key terms have been refined:

Feature | Previous Translation | New Translation 
| Employees Total | 従業員総数 | 必要人数 |
| Internal Matches | 社内マッチ | 育成候補人数 |
| Missing Candidates | 不足している候補者 | 不足人数 |
| Qualified Employees | 資格がある従業員 | スキル保持人数 |
| Enterprise Specific Skills | 企業特有のスキル | 必要なスキル |
| Minimum Match to Quality | 資格の最低マッチ | スキル条件を満たすマッチ |
| Minimum Match for Training | トレーニングの最低マッチ | 育成候補条件を満たすマッチ |

Benefits

• More accurate representation of workforce planning concepts
• Enhanced user comprehension for Japanese users
• Improved clarity in talent management metrics
• Better alignment with Japanese business terminology

Deployment

This translation update is automatically applied across all Workforce Planning interfaces. No user action is required to access the improved translations.

Improved: Job Definition Draft State

Overview

We've updated the Job Definition workflow to allow active Job Definitions with assigned employees to be reverted to draft state. This enhancement supports more flexible job profile management and improves integration capabilities with external systems like Workday.

Key Changes

• Removed restrictions on reverting active Job Definitions to draft state

• Maintained employee assignments during state transitions

• Preserved skill gap analysis and position relationships

• Enhanced support for integration workflows

Business Impact

This update delivers several key benefits:

• Streamlined job profile validation process

• Improved integration with external HR systems

• More flexible change management workflows

• Uninterrupted employee position mapping

Technical Details

When a Job Definition is reverted to draft state:

• Employee assignments remain intact

• Position relationships stay active

• Skill gap analyses continue to function

• Profile visibility remains unchanged

Integration Support

The enhancement particularly benefits automated workflows by:

• Supporting bi-directional Workday synchronization

• Enabling automated state transitions

• Maintaining data consistency during updates

Getting Started

This enhancement is automatically available and requires no configuration changes. Job Profile owners can immediately begin using the new workflow for their validation and curation processes.

Fixed: Search Functionality Update for HR Admin Access

Overview

An update has been implemented to align HR Admin search permissions.

Changes Made

• Restricted search functionality in HR Admin view when specific feature flags are enabled
• Removed ability to access employee profiles through global search bar
• Enhanced privacy controls for employee data access

Technical Details

The update affects two key feature flags:

• HideEmplolyeesModuleForHRAdmin
• enableHrDepartmentAdmin

Impact

This change ensures proper data access boundaries for HR Administrators, preventing unauthorized access to employee profiles through the search functionality. 

Fixed: Japanese Language Skill Extraction

Overview

Improvements have been made to our skill extraction algorithm for Japanese language inputs. Previously, the system generated inaccurate and irrelevant skill matches when processing specific Japanese phrases in job definitions.

Changes Made 

• Enhanced natural language processing for Japanese text analysis
• Refined skill mapping algorithms to ensure contextual accuracy
• Implemented additional validation checks for skill relevancy
• Optimized semantic matching for Japanese language job descriptions

Impact

This fix directly addresses:

• Improved accuracy in skill matching for Japanese market clients
• Enhanced credibility of skill recommendations
• Better alignment between job descriptions and extracted skills

Fixed: Resume Extraction Error Resolution

Overview

A bug affecting the resume extraction process during new employee profile creation has been resolved. This issue previously resulted in a server-side error when uploading resumes during the profile completion workflow.

Changes Made

• Fixed null reference exception in profile creation pipeline

• Implemented proper object initialization for resume processing

• Enhanced error handling during file upload sequence

• Stabilized the connection between profileV2 and document processing services

Improvements

• Seamless resume upload functionality during profile completion

• Consistent profile creation workflow

• Reliable document processing for new employee onboarding

• Enhanced error messaging for edge cases

Validation Steps

1. Profile creation with immediate resume upload

2. Delayed resume upload after initial profile creation

3. Various document format handling

4. Multiple concurrent upload scenarios

User Impact

HR administrators can now:

• Complete new employee profiles without interruption

• Process resume uploads reliably

• Maintain consistent workflow efficiency

• Avoid system-generated error messages

Deployment Notes

• No additional configuration required

• Compatible with existing profileV2 implementations

• Zero downtime deployment

Fixed: Education Profile Data Persistence

Overview

Fixed a bug affecting the ability to save educational details and hobbies in employee profiles when the allowSimpleStudies feature flag is disabled.

Changes Made

• Resolved data persistence issues for Area of Study field
• Fixed save functionality for Credential Awarded field
• Eliminated blocking behavior preventing hobby additions
• Corrected validation logic in education section

Key Improvements

• Seamless saving of educational credentials
• Unblocked hobby and interest additions
• Consistent data persistence across Profile V1 and V2
• Proper handling of extracted resume data

Configuration Notes

This fix applies to all implementations where:

• allowSimpleStudies = OFF
• Both Profile V1 and Profile V2 are supported

November 12 

Added: Data Export Enhancement: User Communication and Reliability

We have enhanced the data export experience across the platform to provide clearer communication and more reliable delivery times for exported files.

Key Improvements

Enhanced Notification Message

Users will now receive a more informative success message when initiating data exports, clearly indicating that the exported file will be delivered via email within 30 minutes.

Affected Features

This improvement applies to all major data export functions including:

• Employee data exports
• Position data exports
• Job Definition exports
• Job Definition employee data exports

Performance Optimization

We have stabilized the data export process to ensure consistent delivery times across all export types, with a maximum delivery window of 30 minutes.

Benefits

• Improved user experience through clear communication
• Reduced uncertainty about file delivery method and timing
• More reliable export processing times
• Consistent messaging across all export functions
  
  

Added: Optional Hiring Manager Setting for Job Requisitions

Overview

We're introducing a new enterprise-level setting that makes the hiring manager field optional when creating and publishing job requisitions. This provides greater flexibility for organizations that manage job postings through both standard talent acquisition processes and integrations.

Key Benefits

• Streamlined job posting process for organizations with partial platform adoption
• Reduced integration failures during job requisition imports
• Maintained visibility of all job opportunities across the organization
• Enhanced internal mobility support regardless of hiring manager status

Technical Details

The new setting can be found under Advanced Settings > Talent Matching. When enabled, organizations can:

• Create and publish job requisitions without a mandatory hiring manager assignment
• Maintain job visibility in Internal Matches for all employees
• Process integration feeds with incomplete hiring manager data
• Preserve existing permission structures for assigned hiring managers

Implementation Notes

• Setting is disabled by default for all enterprises
• Compatible with both TA Standard and Integration Modes
• API endpoints have been updated to support optional hiring manager functionality
• Existing jobs and permissions remain unchanged when toggling this setting

Added: Job Category Attribute 

Overview

We've introduced a new standard attribute, "Job Category," to Job Definition Types, providing organizations with enhanced job classification capabilities and improved alignment with Workday integration requirements.

Key Features

• Optional Job Category field for all Job Definitions
• Maximum 100-character limit for category entries
• Seamless integration with existing Job Definition workflows
• Enhanced Excel export functionality with new category column

Administrative Controls

HR Administrators can:

• Enable/disable Job Category at the Job Definition Type level
• Manage category visibility across all related interfaces
• Control category implementation through feature flag settings
• Configure category display in reporting outputs

Data Management

Export Updates

• New Job Category column added after Job Classification
• Intelligent column visibility based on attribute status
• Maintained data integrity during export operations

Import Handling

• Existing import templates remain unchanged
• Backward compatibility maintained for all import operations

Implementation Guidelines

Best Practices

• Review existing Job Definition Types before enabling
• Plan category implementation strategy
• Consider data standardization across job categories
• Align category naming conventions with existing job architecture

Improved: HR Department Admin Restrictions for Uncategorized Department

Overview

We've implemented new system controls to prevent HR Department Admin user types from being associated with the "Uncategorized" department, ensuring more accurate organizational structure management.

Key Changes

• Blocked assignment of HR Department Admin roles to Uncategorized department
• Enhanced validation during employee creation and editing
• Updated import functionality to prevent incorrect department assignment
• Modified UI elements to hide invalid department selections

User Impact

HR Admin+ Users Will Notice:

• Error notifications when attempting to assign HR Department Admins to Uncategorized department
• Hidden Uncategorized department option in relevant dropdowns
• Disabled "Add" button when managing Uncategorized department members
• Updated file format hints for bulk imports

HR Department Admins Will See:

• Removed Uncategorized department option from profile editing
• Clearer guidance on department assignment requirements

Improved: Enhanced Training Completion Notifications

Overview

We've updated our training completion workflow to provide clearer communication about skill updates based on enterprise settings. This change ensures workers understand why certain skills may not appear on their profiles after completing training.

Key Improvements

• Transparent notifications about skill addition restrictions
• Clearer messaging aligned with enterprise settings
• Streamlined profile change request handling
• Consistent communication across Profile V1 and V2

What's Changed

New Notification System

Workers will now receive clear, contextual messages when enterprise settings prevent automatic skill updates, replacing the previous "Your profile is updated" message with more accurate information.

Profile Change Request Logic

• Eliminated unnecessary profile change requests when skill updates are restricted
• Removed confusing automated processes that couldn't be completed
• Implemented consistent messaging across all training completion scenarios

Configuration Dependencies

This feature is particularly relevant when:

• "Allow Employees to Edit their Skills" setting is disabled
• Auto-add skills setting is enabled
• Profile approval requirements are in place

Improved: API Integration Flexibility

Overview

We've updated our API integration framework to provide more flexibility and improved handling of enterprise-wide settings, particularly for automated data imports and training completions.

 Key Improvements

• Bypassed certain enterprise restrictions for API integrations
• Streamlined training completion notifications
• Updated setting descriptions for clarity
• Enhanced API endpoint behavior

Integration Enhancements

Skills Management

API integrations can now:

• Create employee profiles with fewer than minimum required skills
• Update existing profiles without meeting skill thresholds
• Process bulk updates regardless of skill count settings

Position Management

• Automated title assignments permitted through API
• Custom position imports allowed regardless of enterprise settings
• Maintained data integrity while bypassing restrictions

Training Workflow

• Eliminated redundant training recommendations for API-completed courses
• Optimized completion process by removing pending state
• Reduced notification noise for integrated learning systems

Technical Details

Modified API Endpoints

The following endpoints now feature enhanced integration handling:

• Training completion endpoints
• Trainee state management
• Bulk training updates
• Individual completion tracking

Business Impact

• Reduced integration failures
• Streamlined automated workflows
• Improved system interoperability
• Decreased manual intervention requirements

Best Practices

We recommend:

• Reviewing integration logs for improved success rates
• Updating documentation to reflect new bypass capabilities

Testing existing integrations with new endpoint behavior

Fixed: Enterprise Import Symbol Support 

Overview

A bug affecting enterprise-wide imports has been resolved. Previously, the system failed to handle special characters and symbols in import templates across multiple modules.

Affected Areas

• Position Management
• Department Structure
• Office Locations
• Job Definitions
• Course Management

Bug Fix Details

We've implemented Unicode character support for the following symbols in all import templates:

• Registered trademark (®)
• Multiplication (×)
• Double arrow (⇔)
• Minus sign (−)
• Circled R (Ⓡ)
• Box drawings (─)
• Filled square (■)
• White circle (○)
• Star (★)
• Full-width plus (＋)

Impact

This fix ensures that:

• All import templates now properly accept and process special characters
• Manual data entry supports the full range of allowed symbols
• Existing data containing these symbols is preserved during export/import operations
• Description fields maintain symbol integrity across all modules

Fixed: Skills Management Permissions in Enterprise Structure

We have fixed an issue where Owner users could not remove skills from legacy positions in the Enterprise Structure.

Previously, Owners could only modify proficiency ratings or add new skills. This update restores full skill management capabilities for Owner users while maintaining appropriate permission restrictions when "Allow managers to manage employee skills" setting is enabled.

Affected Areas:

• Enterprise Structure position skill management
• Owner user permissions
• Legacy position configurations

The fix ensures proper functionality across all skill-related interfaces, including Skills Blueprint, Internal Courses, Workforce Planning, and Projects modules.

Fixed: Enterprise Position Data Export

An issue regarding the Position Data Export functionality for Enterprise users has been identified and resolved. Previously, Manager+ users and Super Admins with non-SkyHive email domains could not receive exported position data for enterprises containing 1000+ positions.

Resolution Details

• Fixed email delivery system for large data exports
• Optimized data processing for enterprises with 1000+ positions
• Implemented robust error handling for non-SkyHive domain recipients
• Enhanced export request tracking system

Impact

This fix ensures that all authorized users, regardless of email domain, can now:

• Successfully receive position data exports within the 30-minute SLA
• Access complete position information across all three data sheets
• Maintain data integrity during large-scale exports

Verification

The fix has been validated across multiple test scenarios, including:

• Various email domain configurations
• Different user permission levels
• Enterprises of varying sizes
• Multiple concurrent export requests

Fixed: Prevention of Job Definition Deletion with Assigned Employees

We have addressed an issue where users could inadvertently delete Job Definitions that had employees assigned to them. This fix ensures data integrity and prevents potential disruption to employee records.

Key Improvements:

• Added validation checks before JD deletion
• Implemented clear warning messages for both single and bulk deletion attempts
• Enhanced protection of employee-linked job data

Impact:

Users attempting to delete a JD with assigned employees will now receive appropriate warning messages, requiring them to unassign employees before proceeding with deletion. This applies to both individual and bulk deletion scenarios.

Technical Details:

• Single deletion attempts trigger a modal with employee count information
• Bulk deletion requests display consolidated warnings for multiple affected JDs
• System maintains data consistency by preventing orphaned employee records

Updated 4 months ago