October 2024

In this article

1. October 29
2. October 15
3. October 1

October 29

Fixed: Data Retention Policy Email Notification

Previously, when users attempted to configure email notifications for non-existent enterprise employees, the error message was unclear and could lead to confusion.

What's Changed

• Enhanced error message clarity when invalid enterprise emails are entered
• Improved validation to specifically identify non-enterprise email addresses
• Streamlined user experience when configuring notification recipients

Impact

This update helps administrators manage data retention notification settings more efficiently by immediately identifying when entered email addresses don't belong to enterprise users, reducing configuration errors and saving time.

Previous Behavior

Users received a generic validation message that didn't specify the exact nature of the email validation failure.

Current Behavior

Users now receive a clear, specific message indicating that the entered email address doesn't exist within the enterprise system.

Note: This is an Advanced Setting only available to SkyHive Administrators 

Fixed: Mentor Search Enhancement

We've addressed a search functionality issue in the Mentorship module where qualified mentors weren't appearing in search results despite having the required skills.

What's Changed

• Fixed the mentor search algorithm to properly recognize existing skills in enterprise user profiles

• Improved skill matching logic between mentee requirements and mentor capabilities

• Enhanced search result display to show all qualified mentors

Impact

This fix ensures that:

• HR Administrators can now see all qualified mentors during the assignment process

• The mentorship program can operate at full efficiency with accurate mentor-mentee matching

• Organizations can fully utilize their internal expertise for mentorship opportunities

Previous Behavior

The system would display "We could not find any mentors" even when qualified mentors with matching skills existed within the enterprise.

Current Behavior

The search function now correctly identifies and displays all potential mentors who possess the requested skills, enabling proper mentor-mentee matching.

Verification Steps

Users can confirm the fix by:

1. Logging in as HR Admin or higher role

2. Navigating to Mentorship Assign new mentorship

3. Selecting a mentee

4. Searching for specific skills

5. Verifying that mentors with matching skills appear in the results

October 15

Added: New Enterprise Setting: "Allow Adding Skills After Mentorship Completion"

We've introduced a new enterprise-level setting that gives organizations more control over how skills are added to employee profiles through mentorship programs.

Key Features:

1. Flexible Skill Addition: Enterprises can now choose whether to allow skills to be added to mentees' profiles upon mentorship completion.

2. Location: Find this setting under Enterprise Profile settings T&D.

3. Default Setting: Enabled for all new and existing enterprises.

How It Works:

When enabled, mentors have the following options when completing a mentorship:

• Fully Covered: Feedback popup appears, and relevant skills are added to the employee's profile.

• Unchanged: Feedback popup appears, with no changes to skills.

• Partially Covered: Mentors can search and select skills to add, followed by a feedback modal.

When disabled, the mentorship completion process focuses solely on feedback, with no changes to the mentee's skill profile.

Impact on User Experience:

• For Mentors: More streamlined process for providing feedback and updating mentee skills.

• For Mentees: Potential for more accurate skill profiles reflecting mentorship outcomes.

• For Administrators: Greater control over skill addition processes within the organization.

 

Added: Optional Job Titles

A new feature has been introduced that allows enterprises to make job titles optional during employee profile creation and editing. This update is particularly beneficial for organizations with non-traditional job structures or those seeking more flexibility in their employee data management.

Key Features

• New Enterprise Setting: "Allow Job Title as Optional for Work Experience"

• Location: Enterprise Profile settings Employee Profiles

• Default: Disabled for all enterprises

How It Works

When enabled, this setting:

• Makes job titles optional in the work experience section

• Removes the asterisk indicator for required fields

• Applies to new employee creation, profile edits, and resume imports

Impact on Talent Acquisition

It's important to note that making job titles optional may affect:

• Job matching algorithms

• Suggested job opportunities

• Overall match scores in the TA module

Integration with Existing Features

This new setting works seamlessly with our "Simple Work Experience" feature, providing your enterprise with even more customization options.

Improved: Enterprise Skill Type Terminology Update

Frontend Updates:

• All user interface elements (including category names, filters, and graphics) now display:
  • "Human" instead of "Soft"
  • "General" instead of "Functional"

Improved: Language Feedback and User Experience Enhancements

Overview

We're excited to announce several updates to our platform, focusing on improving user experience and clarity in our application process. These changes are designed to streamline the job application flow and provide more intuitive navigation for applicants and recruiters.

Key Updates

1. Refined Terminology

• Updated wording for TA Integration and Standard settings to better reflect their functions.
• Modified the "interested" confirmation modal for invited job opportunities:
• Previous: "Are you sure you want to accept this job offer?"
• New: "Would you like to submit your application for this role?"

2. Enhanced Navigation

• Renamed the "Applications" module in the worker view to "My Opportunities"
• This change better represents the content of this section, which includes both applications and invitations.
• The manager view remains unchanged for consistency.

3. User Interface Improvements

• Updated affected areas include:
• Worker view > Job Opportunities > My Opportunities (formerly Applications) sub-module title and page title

Implementation Details

These changes are part of our ongoing efforts to optimize the user experience. They are controlled by a feature flag, allowing for gradual rollout and easy toggles between old and new versions.

Improved: Bulk Import Templates: Enhanced Skills Data Entry

Overview

We're excited to announce updates to our bulk import templates, focusing on clearer guidance for entering skills data across multiple modules. This enhancement aims to improve data accuracy and user experience during the import process.

Key Improvements

Comprehensive Skill Examples

All relevant import templates now feature more detailed examples in the Skills column, showcasing:

• Multiple skills entry
• Proper formatting with comma separation
• Skill proficiency level indication

Affected Templates

• Employee Import
• Job Description (JD) Import
• Position Import
• Department Import
• Training Import

Example Format

Skills are now displayed as: "Programming(3), Reporting(2), Marketing(1)"

This format clearly demonstrates:

• How to list multiple skills
• The correct separator (comma) between skills
• How to indicate proficiency levels

Adaptability to Enterprise Settings

The new examples adapt to your enterprise's skill proficiency scale, whether it's set to 3, 4, or 5 points.

Benefits

• Reduced errors in data entry
• Improved data consistency across imports
• Clearer guidance for users, especially those new to the system 

Improved: Enhanced Flexibility in Mentorship Management

Key Features

Role-Based Access Control

• Customizable access for different user types:

  • Owner & Admins

  • HR Admin

  • HR Department Admin

  • Manager

  • Worker

Impact Across Platform

This update affects multiple areas, including:

• Employee profiles

• Training & Development module

• Career Path features

• Skill Blueprint

• Talent Acquisition workflows

• Enterprise structure management

Benefits

• Enhanced data privacy and security

• Improved alignment with organizational hierarchies

• More focused user experiences tailored to role responsibilities

Getting Started

To configure these new settings:

1. Navigate to Advanced settings T&D

2. Locate the updated Mentorship Tab setting

3. Adjust checkboxes for each user type as needed

Remember, Super Admins retain full access to maintain system oversight.

Improved: Standardizing the Japanese Term for "Profile"

Key Change:

• Unified translation of "profile" to "プロファイル" (purofairu)

Why This Matters

1. Linguistic Precision: While "プロフィール" (purofiiru) has been commonly used, "プロファイル" more accurately reflects the English pronunciation and meaning.

2. Consistency Across Platform: This change ensures a uniform translation throughout our system, reducing confusion and enhancing user experience for our Japanese-speaking users.

3. Cultural Sensitivity: By adopting the more accurate term, we demonstrate our commitment to linguistic nuance and respect for the Japanese language.

Scope of Update

This change affects all instances of "profile" across our platform, including:

• Standalone usage of the term

• Compound words (e.g., "スキルプロファイル" for "Skill Profile")

• User interface elements

• Documentation and help resources

Impact on Users

• Improved Clarity: Japanese users will encounter consistent terminology, leading to a more intuitive experience.

• Learning Curve: Some users may need to adjust to the new term, but the phonetic similarity should minimize any confusion.
  
  

Improved: Skill Match Pie Chart Accessibility (Provile V2)

We've made accessibility improvements to the Skill Match Pie Chart in Profile V2.

Key Improvements

Button Implementation

• Replaced links within the pie chart with buttons
• Enhances keyboard navigation and improves interaction for users of screen readers

Assistive Technology Compatibility

• Optimized chart elements to be properly recognized by assistive technologies
• Ensures all users can access and understand the valuable information presented in the Skill Match Pie Chart

Affected Areas

• Profile V2 > Employee assigned to enterprise position > Matching skills to role vs gaps by types pie chart

Benefits

• Improved accessibility for users with diverse needs
• Enhanced user experience through more intuitive interactions
• Better compliance with web accessibility standards
  
  

Improved: Profile V2 Filter Accessibility 

Key Improvements

1. Enhanced Filter Button State Communication

• Implemented ARIA attributes to clearly convey the expanded/collapsed state of the filter button

• Added aria-label="Filter" and aria-expanded attributes for improved screen reader compatibility

2. New Close Mechanism for Filter Menu

• Introduced a dedicated close button in the filter pop-up for easier navigation

• Added keyboard support: Users can now press the ESC key to close the filter pop-up window

3. Improved Content Structure with Headings

• Implemented proper heading tags (h1-h6) within the expanded filter menu

• Enhanced content hierarchy for better navigation and understanding by screen reader users

Benefits

• Improved navigation and interaction for keyboard users

• Enhanced compatibility with screen readers and other assistive technologies

• Better overall user experience and accessibility compliance
  
  

Improved: Job Opportunities Accessibility

Key Improvements

1. Meaningful Form Labels

• Added descriptive labels to form fields in filtering options
• Enhanced screen reader compatibility for location, country, department, and management level filters

 2. Improved Sorting Functionality

• Implemented accessible names for sorting links
• Added aria-expanded and aria-label attributes to improve navigation

3. Enhanced Action Buttons

• Provided clear, screen-reader-friendly text for action buttons
• Implemented proper ARIA attributes for improved accessibility
• Structured sub-menu items as list elements for better navigation

Benefits

• Improved navigation for keyboard users
• Enhanced compatibility with screen readers and other assistive technologies
• Better compliance with Web Content Accessibility Guidelines (WCAG)

Affected Areas

These improvements apply to all sections within the Job Opportunities module:

• Internal Matches
• External Matches
• Applications
• Bookmarked Jobs

Fixed: Accurate Skill Gap Representation in Profile V2

What's Been Fixed

• Resolved discrepancies between the radar chart and bar graph in employee profiles

• Incorporated uncategorized skills into the skill gaps chart for a more comprehensive view

Key Improvements

1. Accurate Skill Gap Visualization: The radar chart now accurately reflects the total number of skill gaps, matching the bar graph data.

2. Inclusion of Uncategorized Skills:

• When present, uncategorized skills are now displayed as a separate section in the chart alongside General, Human, and Technical skills.

• If no uncategorized skills exist, only General, Human, and Technical sections are shown.

3. Enhanced Filtering Options:

• Added an "Uncategorized" filter button to the skills table for easy navigation.

• The "Uncategorized" section in the graph is now clickable, allowing users to filter the skills table accordingly.
  
  

4. Improved Consistency: For employees without an assigned position or job description, the skill category breakdown graph now includes an Uncategorized section when applicable.

October 1

Added: Labor Market Intelligence: Sub-Module Visibility

This update addresses the visibility of LMI sub-modules, tailoring the user experience to specific market needs and organizational requirements.

Key Features

• Granular Control: Administrators can now show or hide individual LMI sub-modules:
  • Labor Market Overview
  • Position Supply/Demand
  • Skills Supply/Demand
  • Position Comparison

• Adaptive LMI Module: The main LMI module automatically disables when all sub-modules are hidden, streamlining the user interface.
• Seamless Integration: This feature respects existing workflows, ensuring that hidden modules don't disrupt critical functionalities in other areas of the platform.

Benefits

• Market-Specific Relevance: Ideal for regions with unique labor market characteristics
• Reduced User Confusion: Prevent unnecessary inquiries by hiding features that may not apply to certain markets or organizations.
• Streamlined User Experience: Present only the most relevant information to your workforce, enhancing overall platform usability.

How to Access

Enterprise administrators can find this new setting under: Enterprise Advanced Settings > LMI > Labor Market Intelligence Sub-Modules Visibility.

 

Added: Institution Department Field for Employee Profiles

We've added an optional "Institution Department" field to our Employee Profile system. This enhancement is particularly beneficial for organizations that use Asian languages and their educational systems.

Key Features

• Optional Field: The new "Institution Department" field allows for more detailed educational information.

• Flexible Implementation: Controlled by a new feature flag "Asian Language-related functionality".

• Enhanced Data Capture: Improves accuracy in representing educational backgrounds, especially for Asian educational systems.

How It Works

1. When enabled, the "Institution Department" field appears right after the "Institution" field in employee profiles.

2. Users can input up to 100 alphanumeric characters.

3. The field is visible in both view and edit modes of the Employee Profile.

Benefits

• Improved Data Accuracy: Better represents educational structures where department information is crucial.

• Cultural Sensitivity: Acknowledges different global educational reporting norms.

• Flexible Adoption: Organizations can choose to enable this feature based on their specific needs.

Technical Details

• New feature flag: asianLanguage

• API updates to support creation, reading, and updating of the new field

• No changes to employee import templates or S3 functionality

 

Improved: Profile V2 Accessibility Enhancements: Colors and Headings

We're excited to announce significant improvements to the accessibility of our Profile V2 feature. These updates focus on enhancing color contrast and properly structuring headings, making our platform more inclusive and user-friendly for all.

What's New

1. Improved Color Contrast

We've addressed color contrast issues to ensure better readability:

• Global text color change: Updated to #5C5D66 for improved visibility
• Specific element update: Changed text and arrow color to #227420 for better contrast

These changes meet the WCAG 2.1 guidelines for color contrast, with a minimum ratio of 4.5:1 for normal text.

2. Proper Heading Structure

We've implemented a logical heading structure across various sections of Profile V2:

• Employee personal info section
• Employee assigned to the enterprise position
• Skills and gaps tables

This update ensures that screen readers can properly navigate the content, improving the overall user experience for those using assistive technologies.

Impact on User Experience

• Enhanced readability for all users, especially those with visual impairments
• Improved navigation and content structure for users of assistive technologies
• Better overall accessibility compliance, making our platform more inclusive

Improved: Profile V2 Accessibility Issues: Skills and Gaps

These enhancements are designed to make our platform more inclusive and user-friendly for everyone, regardless of their abilities.

Key Improvements

Enhanced Table Functionality

• Accessible Sorting: We've revamped our sorting links with clear, meaningful names and proper labeling. This change ensures that all users, including those using screen readers, can easily understand and use the sorting features.

• Improved Checkboxes: All checkboxes now have associated labels, making them more intuitive for screen reader users.

• Action Buttons Upgrade: The three-dot menu buttons now have accessible names and are structured as list items, improving navigation for assistive technology users.

Visual Elements and Keyboard Navigation

• Informative Alt Text: We've added descriptive alt text to icons, such as "SkyHive AI-extracted skill" and "Manually-added skill", enhancing the experience for users relying on screen readers.

• Keyboard Accessibility: The "Assess Skills" modal and sorting mechanisms are now fully accessible via keyboard, ensuring that all users can navigate and interact with these features effortlessly.

User Experience Enhancements

• Improved screen reader compatibility across all Profile V2 sections

• Enhanced keyboard navigation throughout the platform

• Better information hierarchy, making content more digestible for all users

Improved: Departments Filter | Accessibility improvements

Key Updates

Modal Focus Management

• Improved focus retention within the Department Filter modal

• Prevents users from accidentally tabbing out of the modal, ensuring a more controlled and predictable navigation experience

Screen Reader Compatibility

• Department Filter now fully exposed to assistive technologies

• Enhanced compatibility ensures screen reader users can effectively interact with and understand the filter options

Checkbox Improvements

• All checkboxes now properly associated with their respective labels

• Improved readability and interaction for users relying on screen readers or other assistive technologies

User Experience Benefits

• More intuitive navigation within the Department Filter modal

• Clearer understanding of filter options for all users, including those using assistive technologies

• Improved overall accessibility compliance, making our platform more inclusive

Improved: Job Definitions Enhanced Field Length

We have improved our Job Definitions feature, focusing on consistency in field length management and user experience. These updates align the Job Definitions page with our platform-wide standards, providing a more intuitive and error-resistant experience.

Key Enhancements

Consistent Error Handling

• Replaced the silent "greying out" of the "Next: Description" button with clear error messages
• Users now receive immediate feedback when exceeding character limit

Updated Field Validations

• Job Definition Name: 150 characters
• Reference ID: 100 characters
• Job Code: 100 characters
• Management Level: 100 characters
• Job Level / Career Band: 100 characters
• Compensation Grade: 100 characters
• Job Classification: 100 characters

Description Field Expansion

• Increased character limit from 10,000 to 50,000 characters
• Aligns frontend limit with existing backend capacity

Benefits

• Improved user experience through consistent error handling
• Clearer guidance on field limitations
• Enhanced data integrity across Job Definitions
• Greater flexibility in job descriptions with expanded character limit
   

Improved: Edit Button Visibility

We made a subtle yet impactful update to our profile management system. This change aims to improve clarity and reduce confusion for users across different roles within the platform.

What's New?

• The edit button for general information will now dynamically appear or disappear based on system settings.
• This update affects both Profile V1 and Profile V2.

Key Changes

When "Allow Employees to Edit Their General Information" is disabled:

1. The edit button will be hidden in the General Information section.
2. This applies to:

• Worker view
• Manager view for direct reports
• HR Department Admin view for managed employees
• Owner+ view for their own profile

Benefits

• Clearer user interface: No more confusion about editable fields
• Improved data integrity: Prevents unintended edits when restrictions are in place
• Consistent experience: Uniform behavior across all user types and profile versions

Improved: Minimum Overall Match Threshold

We've implemented a consistent 20% Minimum Overall Match threshold across all relevant sections of our Talent Acquisition/Matching module. This aims to provide more accurate and relevant results for recruiters and hiring managers.

What's Changed?

• A 20% Minimum Overall Match threshold is now hardcoded into the system

• This applies to both Standard and Integration modes of Talent Acquisition

• An informative icon has been added to explain this feature to users

Where You Will See It

The new threshold and information icon are now visible in:

1. Standard Mode

• Matches

• Candidates

2. Integration Mode

• Internal Matches

• Applications

• Candidates

Why This Matters

By setting a consistent minimum threshold, we're ensuring that all displayed matches meet a basic level of relevance. This will save recruiters time and improve the overall quality of candidate matches.

Updated 3 months ago