View Job Definitions

What Are Job Definitions?

Job Definitions are structured descriptions of various roles within our organization. They include:

1. Name: The official title of the job definition 

2. Reference ID: A unique identifier for each job definition

3. Type: Categorized as Family, Family Group, Job Profile, or Position

4. Last Updates: The most recent modifications to the definition 

Navigating Job Definitions

Our system allows you to access and manage Job Definitions through a user-friendly interface easily. Here's how you can make the most of it:

Searching and Filtering

1. Use the search function to find specific Job Definitions quickly
2. Apply filters to narrow down results by definition type (Family, Family Group, Job Profile, or Position)

Viewing Details

When you select a Job Definition, you can access detailed information about that particular role. This can include:

• Reference ID 
• Job Code
• Department 
• Type
• Parent Job Definition
• Management level 
• Job level/Career band 
• Compensation grade 
• Job classification
• Required skills 

Structure View 

The Structure View feature offers a clear, organized representation of job roles within the company. It visually maps out the relationships between positions, highlighting:

• Parent departments and their child-departments

Employees View

This section displays all employees attached to the Job Definition while also displaying their match based on the required skills.

Actions include

• Edit Job Definition (If access is enabled)

• Source Similar Talent (Redirects to Talent Matching/Acquisition)

• Assign Employee to Job Definition (Allows you to search and add employees)

• Create Duplicate

• Download to Excel

• Archive

Note: Select the employee name to view their profile details 

In this example, Amir Khan is a 69% match to this Job Definition, based on the required skills that were set by their organization.

Depending on the settings, Administrators have the following options from the three-dot menu next to an employee's name.

• Recommend or Assign Training

• Assign Mentorship

• Source Similar Talent (Redirects to Talent Matching/Acquisition)

• Add Skills to Profile

• Endorse Skills

Importance of Job Definitions

• Hiring managers: To create accurate job postings
• Employees: To understand their roles and growth opportunities
• HR professionals: To maintain consistency across the organization

By effectively leveraging Job Definitions, you can ensure clarity in roles and responsibilities, improving organizational efficiency and employee satisfaction.

Updated August 02, 2024 16:24