July 2024

In this article

1. July 24
2. July 10

July 24

Improved: Resume Import and Extraction Feature Update

We've identified an issue affecting the resume import and extraction process. The system must process resumes with specific date formats, particularly those with day-level precision in the Education and Experience sections.

Impact

• Import failures for resumes with detailed date information

• Inconsistent date display across different profile sections

Changes

To address this issue and improve overall functionality, we implemented the following updates:

1. Date Format Standardization

• Experience and Education tabs: Dates will be standardized to MM-YYYY format

• Credentials section: Will maintain MM-DD-YYYY format for precision

2. Enhanced Date Parsing

• Improved algorithms to handle various date formats in uploaded resumes

• Automatic conversion of detailed dates to the appropriate format for each section

3. User Guidance

• Updated template instructions to clarify preferred date formats

• In-app notifications to guide users through the import process

Benefits

• Increased success rate for resume imports

• Consistent date presentation across all profile sections

• Improved user experience and reduced frustration during the import process

Improved: New Date Format for Work Experience and Education (ProfileV2) 

We've improved our employee data management system, focusing on streamlining date formats for work experience and education entries.

What's New?

• Simplified Date Display: Work experience and education dates now show in MM-YYYY format, removing the day for a cleaner presentation.

• Consistent Credential Dates: Credential information retains the full MM-DD-YYYY format for precise record-keeping.

Benefits:

• Improved resume parsing to handle various date formats seamlessly
• Consistent date displayed across all profile versions.

Fixed: Data Retention Policy Setting: Email Notification Enhancement 

What's New

• Enhanced Email Validation: We've refined our email address validation process to ensure more accurate recognition of legitimate email addresses.

• Improved Error Messaging: Users will now receive more specific and helpful error messages when encountering issues with email inputs.

• Trailing Space Detection: The system now automatically trims any unintended trailing spaces from email addresses, reducing input errors.

Bug Fixes

• Resolved an issue where valid email addresses were incorrectly flagged as invalid.

• Fixed a problem where the Save button would throw an error instead of successfully saving configured values.

User Impact 

These updates will streamline the process of configuring Data Retention Policy notifications

Note: This setting can only be enabled and configured by a SkyHive Administrator.  

 

Fixed: Data Retention Policy Setting: Disable Logic 

The Data Retention Policy Setting can now be toggled on and off as needed, providing greater flexibility in managing data retention strategies.

Note: This setting can only be enabled and configured by a SkyHive Administrator.  

Fixed: Last Updated Date

We've implemented an update to our Position Management system, focusing on the accuracy of the "Last Updated" field. 

Last Updated Field Behavior

• The "Last Updated" field for Positions will now only reflect actual data changes.
  Creating a TA Job from a Position will no longer trigger an update to the Position's "Last Updated" timestamp.

New Database Field: LastDataChanges

• Introduced a new field in the database called "LastDataChanges".
• This field captures the exact date and time when genuine data modifications occur for a Position.

Impact on User Interface and API

• The UI will now display the value from the new LastDataChanges field as the "Last Updated" date.
• API responses (/api/v1.0/position/list) will include this more accurate timestamp.

 Fixed: Persistent Filters in Profile V2

We addressed an issue in the Profile V2 feature related to skill filtering:

• Previous Behavior: When applying a filter for a specific skill type and then assessing a skill, the screen refreshes and resets to display all skills, losing the previously applied filter.

• Current Behavior: We're implementing a solution to maintain filter settings after skill assessments, ensuring a smoother and more consistent user experience.

July 10

Added: Job Definitions Watchlist Feature Flag

We've introduced new feature flag that enhances control over labor market insights and watchlist functionality for job definitions.

• Feature Flag Name: Job Definitions Watchlist

• Code: JDWatchlist

Functionality

When disabled, this feature flag will:

1. Hide labor market insights for job definitions

2. Remove the watchlist option for job definitions

3. Suppress-related email notifications

Affected Areas

Enterprise Structure

• Overview: Watchlist section will be hidden

• Job Definitions:

• Removal of "Add to Watchlist" option from action menus

• Active Job Definitions: Labor market insights and skill match data will be concealed

Enterprise Settings

• Email Notifications: Options related to Talent Architecture will be adjusted

Added: Restricted User Type Modification

A new advanced setting has been introduced that provides tighter control over user-type modifications within your organization. This feature enhances security and ensures only authorized personnel can make critical changes to user access levels.

Key Features:

1. New Advanced Setting: "Hide Change User Type Option for HR Admins and Below"

• Located in Advanced settings Employees

• Default value: Disabled for new and existing enterprises

2. Granular Control: When enabled, this setting restricts HR Admins and lower-level users from modifying user types of other employees

3. Comprehensive Application: Affects both Profile V1 and Profile V2

4. Extended Functionality: Also impacts the visibility of the "Add New Employee" button and "Create a new employee profile now" option for external candidates in Talent Acquisition Standard mode

Benefits:

• Increased security by limiting user type modifications to Owner+ users

• Reduced risk of unauthorized access level changes

• Streamlined user management process

How It Works:

When enabled, the setting affects multiple areas:

• Employee Module: Hides "Change user type" option from various menus for HR Admins and below

• New Employee Creation: Restricts access to adding new employees for lower-level users

• Talent Acquisition: Limits the ability to create new employee profiles for external candidates

Example:

Added: Manager Skill Management Control

W introduced a new enterprise setting that provides granular control over managers' ability to manage their employees' skills. This feature enhances organizational flexibility and aligns with diverse company policies regarding skill assessment and development.

Key Features

• Customizable Permissions: Enterprises can now enable or disable specific skill management actions for managers, including:

• Assessing skills

• Adding skills to profiles

• Endorsing skills

• Editing skills

• Removing skills

• Seamless Integration: The new setting is compatible with both Profile V1 and Profile V2, ensuring a consistent experience across our platform.

• Default Configuration: Upon enterprise creation, all permissions are enabled by default, maintaining existing workflows for current users.

• User Interface Updates: When specific actions are disabled, corresponding options will be hidden from the manager's view, streamlining the user experience.

Impact on Existing Functionality

• The new setting affects manager views only and does not impact employee views or self-management capabilities.

• Employee import and creation processes remain unchanged.

• The "Manager Assessments" analytics chart will be hidden when the "Assess Skills" permission is disabled.

Added: Control Employee Assignment to Job Definitions/Positions

We've introduced a new enterprise setting that provides greater control over assigning employees to job definitions or positions. This feature is helpful for organizations that manage these assignments through their Human Capital Management (HCM) systems.

Key Features

• Customizable Assignment Control: Enterprises can now enable or disable the "Assign Employee to Job Definition/Position" functionality.

• HCM Integration Support: Ideal for companies using external HCM systems as their primary source for employee-position data.

• Role-Based Access: When disabled, this feature is hidden for Manager+ users, including Owners, but remains accessible to SuperAdmins.

Impact on Functionality

When the setting is disabled:

• The "Assign Employee to Job Definition/Position" option is hidden from user interfaces.

• Job definitions/positions are not suggested in employee profile dropdowns.

• Employee import templates exclude the position reference ID column.

• Employee creation and editing flows no longer include job definition/position assignment.

Benefits

• Data Integrity: Prevents unauthorized changes to employee-position assignments within SkyHive.

• Streamlined Processes: Aligns SkyHive's functionality with existing HCM-driven workflows.

• Reduced Error Risk: Minimizes the potential for data discrepancies between SkyHive and the primary HCM system.

Find this new setting under:

• Advanced Settings Enterprise Structure Job Definitions (when Job Architecture is enabled)

• Advanced Settings Enterprise Structure Positions (when Job Architecture is disabled)

Note: The setting is enabled by default for all enterprises but can be enabled by contacting a SkyHive administrator. 

Improved: Enhanced Special Character Support for Descriptions

We have significantly improved our platform's handling of special characters in course descriptions, jobs, and job definitions (positions). This update addresses previous issues with character support and improves the overall user experience for our diverse global community.

• Expanded Character Support: Our system now recognizes and properly displays a wider range of special characters, including many European symbols, Japanese characters, and commonly used symbols.

• Smart Character Handling: Instead of causing errors, any unsupported characters will now be automatically stripped from descriptions during upload or manual entry.

• Consistent Behavior: This enhancement applies to manual entries and integrations, ensuring a uniform experience across all input methods.

Benefits

1. Improved Global Accessibility: Better support for international languages and symbols, making our platform more inclusive.

2. Reduced Import Errors: Fewer failures during bulk imports due to special character issues.

3. Enhanced Data Integrity: Descriptions maintain core content even when containing unsupported characters.

What to Expect

• Existing descriptions with previously unsupported characters will be automatically cleaned up.

• Future uploads and manual entries will seamlessly handle a broader range of characters.

• In rare cases where unsupported characters are used, they will be removed without causing errors or data loss.

Improved: Enhanced Talent Acquisition Module Settings

We've updated the description for the "Hide Edit Functions for TA Modules" setting to provide clearer guidance on its functionality and impact. This update eliminates confusion and ensures proper usage across different Talent Acquisition modes.

Key Updates:

1. Distinct Descriptions for TA Integration and Standard Modes
2. Tailored explanations for each mode to reflect specific behaviours and implications
3. Clarification on Permission Overrides
4. Explicit mention of how this setting interacts with other permission settings
5.  Enhanced User Control
6. Improved understanding of which features are affected when the setting is enabled

Benefits:

• Reduced confusion for administrators configuring TA module settings
• Minimized risk of unintended changes in integrated environments
• Clearer expectations for user permissions and feature availability

Improved: Skills Proficiency Inference

We're excited to announce significant improvements to our skills extraction and proficiency assessment capabilities. This update leverages our ML team's new proficiency model to provide more accurate and automated skill-level inferences.

Key Features:

1. Upgraded AI Proficiency Inference

• Replaced the current system with ML team's advanced proficiency inference model

• Updated "AI extracted levels" to align with the new model for consistency

2. Automated Skill Assessment During Onboarding

• Infers proficiency levels for skills extracted during the onboarding process

• Automatically adds inferred skills as an "AI Assessment" to user profiles

3. Enhanced Skill Addition Process

• When adding new skills, the system now infers proficiency from personal information

• Accessible via Add new skill Recommended skills Personal Info

Benefits:

• More accurate skill level predictions

• Streamlined onboarding process

• Reduced manual input for skill proficiency

• Improved consistency in skill assessments across the platform

 

Improved: Enhanced Data Export Controls

We've significantly improved our data export functionality, designed to streamline the process for enterprises of all sizes while maintaining robust security measures.

Key Updates

1. Tailored Export Options Based on Enterprise Size

   • Non-Skyhive.io users can now directly export data

   • Skyhive.io Super Admins will use the "Request Export" feature

   • Non-Skyhive.io users can request exports, which will be sent via email without additional approval

   • Skyhive.io Super Admins will continue to use the "Request Export" feature, requiring approval from another Super Admin

• For enterprises with fewer than 1,000 employees, positions, or job definitions:

• For enterprises with 1,000 or more employees, positions, or job definitions:

2. Simplified User Interface

   • "Export" button for smaller enterprises

   • "Request Export" button for larger enterprises

• Manager+ roles (including Owners) will see:

• Super Admins will always see the "Request Export" button, regardless of enterprise size

Benefits

• Improved Efficiency: Faster data access for authorized users in smaller enterprises

• Enhanced Security: Maintained approval processes for large-scale data exports

• User-Friendly Experience: Clear, role-based export options

These updates balance the need for quick data access with appropriate security measures, ensuring a smooth user experience while protecting sensitive information.

Improved: Skill Management Controls - Minimum Self-Assessed Skills

An important update was made to our "Minimum Number of Self-Assessed Skills" setting, designed to maintain the integrity of employee skill profiles across our platform.

Key Enhancements

• Extended Scope: The setting now governs both the addition and removal of skills, ensuring consistent skill profile management throughout an employee's tenure.

• Profile Protection: Prevents accidental or unintended reduction of self-assessed skills below the enterprise-defined minimum.

• Universal Application: This update applies to both Profile V1 and Profile V2, as well as Manager+ and Employee views.

How It Works

• When attempting to remove skills that would bring the total below the minimum threshold:

• Users will be prevented from saving changes

• A clear notification will explain the reason and guide next steps

User Experience Improvements

• Intuitive Messaging: Error messages now clearly state the minimum skill requirement, guiding users whether they're adding or removing skills.

• Proactive Validation: The system checks skill count before initiating change requests, streamlining the process for enterprises using profile approval workflows.

Benefits

• Data Quality: Ensures employee profiles consistently meet organizational standards for skill representation.

• Simplified Compliance: Helps maintain adherence to enterprise-defined skill profile requirements with minimal user friction.

• Consistent Experience: Provides uniform skill management rules across different profile versions and user types.

This update reflects our commitment to providing flexible, powerful tools for skill management while safeguarding the quality and consistency of employee data across your organization.

Updated 9 months ago